Job Description

Job Description

Job Description

Description:

OVERVIEW

The Part-Time Office Coordinator performs a variety of administrative and clerical tasks including providing support to our managers and employees, assisting in daily office needs, and managing our company's general office activities. They play a crucial role in ensuring the smooth operation of our office and providing a positive environment for both employees and visitors.

Management of Front Desk:

• Greeting visitors and directing them to appropriate persons.
• Handling of incoming and outgoing packages.
• Office supply ordering and maintaining supplies for kitchen.
• Stocking the kitchen snacks daily once a day.
• Operate office equipment, such as fax machines, copiers, or phone systems and arrange for repairs when equipment malfunctions.
• Point person for maintenance, mailing, shipping, supplies, equipment, bills and errands.

Coordination and Event Planning:

• Organize and schedule meetings, appointments and food delivery and events for C-Suite personnel.
• Manage relationships with vendors and service providers, ensuring that all items are invoiced and paid on time.
• Participate actively in the planning and execution of company events.
• Event planning for company yearly events and ongoing seasonal events.
• Handle correspondence and communication with internal and external stakeholders.
• Maintain office policies and procedures to ensure a productive work environment.
• Any other tasks deemed necessary to fulfill the needs of the company.

Administrative Support:

• Provide administrative support to managers, HR and executives, including data entry and document management.
• Maintain and update office policies and procedures.
• Assist with Day 1 New Hire Activities.

Other Responsibilities:

• Any other tasks deemed necessary to fulfill the needs of the company

QUALIFICATIONS

• PC literacy with strong competency in all Microsoft Office Suite programs
• Possess problem solving skills
• Possess the ability to be accurate with data entry
• Excellent verbal and written communication skills
• Excellent interpersonal and customer service skills
• Excellent organizational skills and attention to detail
• Excellent time management skills with a proven ability to meet deadlines
• Ability to focus
• Ability to multi-task and project manage
• Ability to function well in a high-paced and at times stressful environment
• Ability to use independent judgment in resolving various issues
• Ability to collaborate with team members and other departments

EDUCATION AND EXPERIENCE:

• Education: High School or equivalent
• Experience: Minimum of two years of experience in a business-related environment
• Knowledge: Strong knowledge in operating office equipment

PHYSICAL REQUIREMENTS:

• Working Conditions: This is an on-site office position. Call Center/Office environment.
• Physical Activities: Occasional standing, stooping, reaching and lifting up to 25 pounds.
• Physical Demands: Prolonged periods of sitting at a desk, typing on a computer keyboard, and speaking on the telephone. Frequent repetitive motions.

Note: This job description is not an employment agreement or contract. This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this position. Duties, responsibilities and activities may change at any time with or without notice.

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