Job Description

Our client, a global investment firm is looking to hire an Executive Assistant to provide support to their Head of Equities. The successful candidate must have at least 5 years of experience in a financial institution or other corporate business setting. The ideal candidate should be smart and dynamic and should thrive in a fast-paced environment. The ideal candidate should be able to thrive on a busy team, work well under pressure and be detailed oriented and pro-active. This is a great role for a career admin who is looking to find their next home for many years to come. 

RESPONSIBILITIES:

• Calendars : Maintain calendars, contacts and tasks and coordinate internal and external meetings 
• Travel : Coordinate complex domestic and international travel arrangements which include flights, car service, dinner reservations, colleague and client meetings etc. (multi-leg trip with different time zones).
• Phones: Answer phone lines and take messages as needed;
• Office Support: On occasion only, order supplies and retrieve guests/deliveries from lobby
• Presentations: Help prepare presentation materials
• Conferences: Manage attendance to conferences and membership to business organizations
• Expenses:  Review, edit and complete expense reports; work with AP for timely payments and track reimbursements
• Research: On occasion only, provide internet research support
• General: Assist with special projects as needed; Pro-actively anticipate work assignments whenever possible

REQUIREMENTS:

• Minimum of 5 years of experience supporting senior level management;
• College degree preferred
• Strong computer and Internet research skills
• Excellent Microsoft Office Skills (primarily Outlook, Word and PowerPoint)
• Strong organizational skills and attention to detail
• Ability to work independently with strong follow-through skills
• Excellent communication skills – both verbal and written
• Flexibility to juggle an extensive degree of multiple and changing priorities
• Resourcefulness (especially online) in executing projects
• Collaborative/teamwork attitude and skills a must

SALARY
$125-135K + discretionary bonus

HOURS
9am-6pm + OT as needed

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