Pictona, a premier destination for pickleball enthusiasts located in Holly Hill, Florida, is seeking an Event Manager to lead our organization into its next phase of growth and success. This key leadership position offers the opportunity to make a significant impact in the fast-growing world of pickleball while shaping the future of our club and community.
Pictona hosts many groups and events at Pictona. They vary from public and private groups to corporate retreats and celebrations, each of which focuses on pickleball with food and social elements usually combined. The Event Manager is responsible for prospecting, planning, coordinating, and performing post-event duties and working with Pictona staff and outside organizations. From concept development to event execution, the Event Manager ensures a seamless experience for attendees while adhering to client needs, budget constraints, and Pictona Event Planning Guidelines.
We seek a person who has demonstrated experience as an event planner organizing and conducting events. Excellent planning skills will be accompanied with strong working knowledge of tournament operations and event logistics. The preferred candidate will have experience conducting pickleball tournaments using contracted tournament management software. The Planner must be able to collaborate with staff, players, volunteers, and outside organizers.
The hours of work are somewhat flexible but must be present to work with other staff during the work week. Employment for this full-time position begins immediately. The salary range is from $40,000 to $50,000, and includes vacation and holidays. There is no budget for health insurance or moving expenses.
DUTIES
1. Coordinate and oversee all aspects of an event under the guidance of the Director of Partnerships.
a. Coordinate groups and events using the Planning Guides.
b. Coordinate with the Food and Beverage Manager to offer food and drink for the event.
c. Work with the Volunteer Coordinator to determine what help is needed, and then the coordinator recruits that help.
d. Evaluating event success, gathering feedback from attendees, and preparing post-event reports
e. Prospect for additional events and groups
2. Coordinate communication with all parties involved in the event.
a. Keep staff and volunteers informed of event developments.
b. Communicate with the client in a timely and precise method about the event.
3. Conduct the event within the clients’ needs and budget allocated.
a. Prepare Quotes and track expenses.
b. Approve all invoices due and collect payments due to Pictona.
4. Oversee the conduct of the event.
a. See that the facility is ready for the event.
b. Ensure that all help is prepared to conduct the event.
c. See that the event schedule is followed and adjust the schedule because of delays or inclement weather.
5. Complete post-event tasks that are scheduled.
a. Provide financial information so that the pro forma financial analysis can be updated, doing so with the Financial Department.
b. Complete a post-event review and survey, recording any noteworthy incidents.
SUPERVISORY RESPONSIBILITIES
There are no employees to supervise directly. Many of the tasks performed by the Event Manager are completed collaboratively with other staff and volunteers.
SKILLS
o Basic knowledge about pickleball.
o In-depth knowledge and experience conducting events.
o Exceptional organizational abilities.
o Good leadership skills with the ability to motivate staff and volunteers.
o Ability to operate various communication systems.
o Ability to multitask and manage projects independently.
o Excellent time-management skills.
o Demonstrated ability to effectively interact with people of diverse socioeconomic, cultural, disability, and ethnic backgrounds.
Go to to learn more about Pictona at Holly Hill. Interested and qualified candidates are encouraged to request a full job description from Deb Christensen, Director of Partnerships, at debc@pictona.org.
When applying for the position please submit a resume along with a letter explaining why you are interested in the position.
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